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Prepared by: Philipina Chezue
Executive VA · Kili & Coast
Issued: 2 April 2026
Pre-Departure Briefing Pack
Cape Town
Business & Leisure · 14–18 April 2026
Nathan Reid
4 nights · 5 days
Business + leisure
Ref: NR-CPT-0414
KQ 104 · One&Only V&A
⚡ VA Notes — Action Required Before Departure
TODAY Confirm airport transfer with Cape Riders (Sipho Dlamini) — see contact sheet. Flight lands 20:15, transfer must be pre-booked by 5 PM today.
APR 8 Review and sign the Safaricom NDA before the Cape Town meeting on 15 Apr — DocuSign link resent to your inbox.
APR 12 Check in online for KQ 104 (available 24 hrs before) — aisle seat 12C held; confirm or change via Kenya Airways app.
Flight & Accommodation
✈️ Outbound Flight
FlightKenya Airways KQ 104
RouteNBO → CPT · Direct
Departure14 Apr · 15:45 EAT
Check in by 13:15 · Terminal 1C
Arrival14 Apr · 20:15 SAST
Seat12C · Business class
Booking refKQXR44J
Status✓ Confirmed
✈️ Return Flight
FlightKenya Airways KQ 105
RouteCPT → NBO · Direct
Departure18 Apr · 21:30 SAST
Check in by 19:00 · Terminal A
Arrival19 Apr · 06:10 EAT
Seat11A · Business class
Booking refKQXR44K
Status✓ Confirmed
🏨 One&Only Cape Town — V&A Waterfront
RoomMarina Suite · Harbour view
Check-in14 Apr · from 15:00 SAST
Early check-in requested (18:00 arr.) — awaiting confirmation
Check-out18 Apr · 12:00 SAST
Status✓ Confirmed
ConfirmationOO-CT-8847
InclusionsDaily breakfast · Airport transfer in · Complimentary minibar
Hotel direct+27 21 431 5888
Notes⭐ Upgrade request submitted — response pending
Day-by-Day Itinerary
Day 01 Arrival & Harbour Evening Monday 14 April
13:15
Check-in at JKIA — Terminal 1C
Kenya Airways KQ 104 · Business class lounge access: Simba Lounge T1C
15:45
Depart Nairobi → Cape Town
Flight time: approx. 4h 30min · Meal: dinner service
20:15
Arrive Cape Town International (CPT)
Sipho Dlamini (Cape Riders) meeting at Arrivals — silver Mercedes Viano, NR sign
📱 Sipho: +27 82 445 7812 — save in phone before travel
21:15
Check-in — One&Only Cape Town
Marina Suite · Harbour view · Welcome amenity arranged by hotel
Day 02 Safaricom Partnership Meeting + Table Mountain Tuesday 15 April
08:00
Breakfast at hotel — Nobu at One&Only
Complimentary · Dress: smart casual
10:00
Safaricom Partnership Meeting
Venue: Wex Office Park, Century City · Room: Boardroom A, 3rd floor
Attendee: Wanjiku Mwangi (BD Director) + 2 team members
Agenda: Partnership scope, data licensing terms, Q3 go-live
📎 NDA must be signed before this meeting — see action item above
13:00
Working lunch — Post-meeting debrief
The Test Kitchen · V&A Waterfront · Reservation under Nathan Reid (12:45)
15:30
Table Mountain — Cable Car
Depart hotel at 15:30 (25 min drive) · Cable car last up: 18:00 in April
Wear layers — summit can be 8°C colder than city
🌤 Forecast: partly cloudy, 22°C — cable car likely running
19:30
Dinner — La Colombe
Silvermist Wine Estate · Constantia Nek · Driver booked (Sipho, 19:00 departure)
Day 03 Cape Peninsula & Winelands Wednesday 16 April
09:00
Cape Peninsula Drive — Private half-day
Route: City Bowl → Hout Bay → Chapman's Peak → Boulders Beach (penguins) → Cape Point
Guide: Marcus Jonker (Peninsula Private Tours) · +27 74 912 3345
14:00
Franschhoek Wine Tasting — Haute Cabrière
Caveau tasting menu · Smart casual attire · 90 minutes
Cellar tour included · Booked under Nathan Reid
🍷 Includes MCC, Pinot Noir and reserve red flight
17:00
Return to One&Only · Free evening
Suggested: Sunset cocktails at the Reuben's bar on-site
Day 04 Whale Watching & Waterfront Morning Thursday 17 April
08:00
Whale Watching — Hermanus (day trip)
Departure: 07:45 from hotel · Southern Right Charters · Booking ref: SRC-2204
Duration: 2-hour boat tour · Light jacket essential · Binoculars provided
🐋 April is peak southern right whale season in Walker Bay
13:30
Lunch at Bientang's Cave, Hermanus
Clifftop setting · Seafood-forward menu · Walk-in (no reservation needed in April)
16:00
Free afternoon — V&A Waterfront
Shopping, gallery browsing or spa at hotel (request booking via concierge)
19:30
Farewell dinner — The Pot Luck Club
Silo District · 6th floor · Reservation: 19:30 · Jacket recommended
Day 05 Departure Day Friday 18 April
08:00
Breakfast & leisure
Nobu restaurant or in-room option
12:00
Check-out — One&Only
Late check-out (14:00) requested and confirmed ✓
19:00
Hotel transfer to CPT Airport
Sipho (Cape Riders) · Allow 45 min · Check-in desk opens 19:00
21:30
Depart Cape Town — KQ 105
Arrives Nairobi 06:10 EAT · Business class · Breakfast served on board
Cape Town Weather Forecast — Mid April
Mon 14
🌤
22°C
Partly cloudy
Tue 15
☀️
24°C
Clear & warm
Wed 16
🌥
20°C
High cloud
Thu 17
🌬
18°C
Windy — whale tour good
Fri 18
☀️
21°C
Clear departure
Key Contacts
Airport Transfer
Sipho Dlamini
Cape Riders Premium
+27 82 445 7812 (WhatsApp)
Available 24/7 during your stay
Hotel Concierge
One&Only Cape Town
Direct: +27 21 431 5888
Concierge: ext. 5 after check-in
Your butler: Andile Khumalo
Safaricom Meeting
Wanjiku Mwangi
BD Director, Safaricom
w.mwangi@safaricom.co.ke
+254 722 100 441
Peninsula Guide
Marcus Jonker
Peninsula Private Tours
+27 74 912 3345
Day 03 — departs 09:00
Your VA (24/7)
Philipina Chezue
WhatsApp: +255 7XX XXX XXX
Email: philipina@kilicoast.com
Available during your travel
Emergency
South Africa Emergency
Police: 10111
Medical: 10177 / 082 911
Kenya Airways 24hr: +254 20 327 4747
Pre-Departure Checklist
📋 Documents & Logistics
✓
Passport valid (6+ months from 18 Apr)
✓
KQ flights confirmed (KQXR44J / KQXR44K)
✓
One&Only reservation confirmed
✓
Travel insurance active — WorldNomads
!
Sign Safaricom NDA DocuSign — inbox — before 15 Apr meeting
!
Confirm airport transfer (Sipho) — TODAY +27 82 445 7812
Online check-in KQ 104 Opens 13 April at 15:45
Download KQ app & save boarding pass
🎒 Packing Notes
✓
Business attire for Tue meeting Smart business · no tie needed
✓
Smart casual for La Colombe dinner
Light jacket / fleece (Table Mountain, whale boat)
Comfortable walking shoes (Peninsula day)
Sunscreen SPF50+ (October UV index: high)
South African Rand (ZAR) for tips/cash
Universal adapter (SA uses Type M plugs)
Camera or quality phone for Cape Point
Planner's Tips
💡 Philipina's Notes for You
🍷Franschhoek dress code is smart casual — no need for a jacket but avoid beachwear. The cellar ambience is relaxed and excellent.
🐧Boulders Beach penguins are best photographed in the morning before 11 AM when light is soft and crowds thin. You'll drive past on the peninsula day.
🌬The Cape Doctor (SE wind) often kicks up in April afternoons — the whale watching tour departs at 08:00 intentionally to catch calmer morning seas.
💵Tipping: 10–15% at restaurants is standard. At the hotel, ZAR 20–50 per service is appreciated. Sipho will appreciate ZAR 100–150 per transfer.
📱I'm on WhatsApp throughout your trip. Text me for anything — restaurant changes, extra bookings, or if any logistics need adjusting on the ground.
Kili & Coast
Luxury Travel & Safari Concierge · Dar es Salaam, Tanzania
Doc ref: NR-CPT-0414 · Issued: 2 April 2026
Prepared by Philipina Chezue · Executive VA
philipina@kilicoast.com · Version 4 (final)