Executive Virtual Assistant

Your operations,
finally running
without you.

Hi, I'm Philipina Andrea Chezue — a freelance Executive VA based in Dar es Salaam, Tanzania. I help founders across Australia, the UK, USA, Canada, UAE and beyond reclaim their time through executive support, project coordination, and travel logistics that actually work.

Dar es Salaam, Tanzania Remote-first All time zones Available Now
Book a discovery call → View my work Read case studies ↗
Philipina Andrea Chezue — Executive VA
14h
returned to founders / week
100%Client retention rate
14h
Returned to founders weekly
$31K
Revenue protected
100%
Client retention
9+
Portfolio systems built
Philipina Andrea Chezue at professional event
About Me

The VA who thinks like
an operator.

I'm Philipina Andrea Chezue — a freelance Executive Virtual Assistant based in Dar es Salaam, Tanzania, working remotely with founders and growing businesses across the globe.

I don't just complete tasks. I build systems, anticipate problems, and keep your operation moving — whether that's managing a complex multi-destination trip, coordinating overseas suppliers, or keeping a tech startup's app build on schedule.

My background spans customer service at CRDB Bank, project coordination, site verification, and digital marketing. I bring operational clarity, fast communication, and an eye for the detail that matters — the kind that stops a $7,800 booking from falling through the cracks.

NotionAsanaTrello Make.comZapierGoogle Workspace CalendlySlackZoom CanvaSwahili · English
What I Do

Services built for
founders who are scaling.

Every service is designed around one outcome: giving you back the hours and headspace to focus on what only you can do.

📅
Executive Calendar & Inbox
Calendar protected, inbox at zero. I manage scheduling, screen requests, block deep work time, and send a daily briefing before you open your laptop.
Calendar managementEmail triageDaily briefings
✈️
Travel & Logistics Coordination
From multi-destination itineraries to pre-departure briefing packs — flights, hotels, transfers, supplier communications, and visa logistics handled end to end.
Itinerary planningSupplier coordinationBriefing packs
📋
Project Coordination
I keep projects on track — tracking tasks, surfacing blockers, running standups, and making sure decisions don't get lost between tools. From app builds to product launches.
Gantt trackingSprint coordinationBlocker escalation
🔗
Operations & Systems Building
I audit how your business runs, identify the gaps, and build the SOPs, databases, and workflows that make it operate without you in every decision.
SOP creationNotion databasesWorkflow design
🌍
Supplier & Import Coordination
Managing multiple overseas suppliers? I centralise everything — tracking orders, payment schedules, freight, and flagging delays before they become crises.
Supplier trackingPayment schedulesFreight coordination
📲
Social Media & Content Ops
Consistent content without the chaos. I manage your content calendar, coordinate with designers, run the approval workflow, and ensure nothing falls through before going live.
Content calendarPost schedulingApproval workflows
Sample Work

Systems I've built.
Click any to explore live.

Every piece solves a real operational problem. Click each card to open the full working system in a new tab.

✈️ Travel & Hospitality
Email Management System
Full inbox triage for a luxury safari company — 7 real client scenarios, supplier alerts, payments, and complaint resolution with live CRM sidebar.
Email ops · CRM · TriageOpen demo ↗
💼 Executive Ops
Executive Operations Dashboard
Founder OS — daily schedule, priority tasks, client pipeline, travel status, business metrics, and a VA briefing section updated every morning.
Executive ops · DashboardOpen demo ↗
✈️ Travel & Hospitality
Client Onboarding Portal
Branded 5-step intake flow — travel style, preferences, destinations, budget slider, dietary requirements, and review screen with success state.
Onboarding · SystemsOpen demo ↗
✈️ Travel Logistics
Trip Briefing Pack
Pre-departure document for a Cape Town business trip — flights, itinerary, hotel, weather, key contacts, packing checklist, and planner tips.
Travel coordinationOpen demo ↗
💼 Consulting
Executive Calendar System
Week-view calendar for a consulting founder — scheduling rules, meeting prep checklists, buffer protection, and a live event detail panel.
Calendar managementOpen demo ↗
🌸 Lifestyle Brand
Social Media Content Calendar
Full monthly calendar for a skincare brand — 42 posts across 5 platforms with approval workflows, post detail panel, and VA notes.
Content ops · Social mediaOpen demo ↗
🌿 Health & Wellness
Wellness Client Tracker
Client management hub for a health coach — session history, goal tracking, billing, pre-session prep notes, and clickable client profiles.
Client management · CRMOpen demo ↗
📦 Import / E-commerce
China Sourcing Tracker
Live supplier dashboard — 6 suppliers with order status, payment stages, freight tracking, communications log, and priority action alerts.
Supplier coordination · OpsOpen demo ↗
⚡ Tech Startup
App Build Project Tracker
6-sprint Gantt tracker for a delivery app — blocked tasks surfaced, standup templates, health reports, and a launch date kept on schedule.
Project coordination · GanttOpen demo ↗
Pricing

Simple, transparent packages.

Choose the level of support that fits where you are right now. All packages include onboarding, a dedicated communication channel, and weekly check-ins.

Starter Admin
$300
per month · up to 20h
✓Inbox management & triage
✓Calendar scheduling
✓Basic data entry & research
✓Document formatting
✓Daily check-in summary
Get started →
Operations Essential
$550
per month · up to 40h
✓Everything in Starter
✓Project tracking & coordination
✓Supplier & vendor communication
✓SOP & workflow creation
✓Social media scheduling
✓Weekly progress report
Get started →
Most Popular
Executive Operations
$900
per month · up to 60h
✓Everything in Essential
✓Full executive support
✓Travel & itinerary coordination
✓Client onboarding management
✓Team & meeting coordination
✓Priority 4-hour response
✓Monthly operations review
Get started →
Travel & Operations
Custom
per project or retainer
✓Full trip coordination
✓Multi-destination itineraries
✓Pre-departure briefing packs
✓Supplier & logistics management
✓On-trip support & coordination
✓Scoped to your needs
Request quote →

All prices in USD · Monthly retainers · Project-based and hourly rates available on request · Discovery call is always free

Proof of Work

Not what I can do.
What I've done.

Real numbers from real engagements. Every metric below came from a specific situation I walked into and a specific outcome I delivered.
Kili & Coast · Travel
3h → 20min
Was: 3 hours daily on email
Founder's daily email and admin time — freed to close new clients
83% reduction
Kili & Coast · Travel
$7,800 saved
Sat unread in inbox 9 days
Revenue protected by catching a supplier date-change within 2 hours of arrival
+ $180 client goodwill win
Kili & Coast · Travel
11d → 48h
Complaint unresolved 11 days
Formal complaint resolved — client retained and left a 5-star review
Client retained ✓
DropRun · Import
$1,800 saved
Negotiation stalled 3 weeks
Saved on 3,000-unit order by following up a stalled price negotiation
9% unit cost reduction
SwiftDrop · Tech
11d → 24h
Dev team blocked, undiscovered
GPS API blocker resolved within 24h — two dev tasks unblocked immediately
Launch date preserved ✓
SwiftDrop · Tech
90m → 22m
Standups: 90 min, no agenda
Standup time cut with a templated agenda — 68 minutes per week returned to team
76% faster meetings
Full case studies
Want the full story behind
every number?

Each metric above has a full case study behind it — the exact situation I walked into, what I built or changed, a before/after breakdown, and the specific outcome. Three detailed case studies covering travel operations, import coordination, and tech project management.

Read the case studies →
3 full case studies · before/after · real metrics
Testimonials & Reviews

Real feedback from
real clients & employers.

★ Upwork · 5.00 · Jun–Jul 2024
★★★★★
"
It was a great pleasure working with Philipinah. She is very good at digital marketing and helped my brand significantly. She is very meticulous, results driven and went above and beyond.
SU
Suzanne
Social Media Marketing · Upwork · USA
Upwork review
★ Freelancer.com · 5.0
★★★★★
"
Philipina did a great job on this project. Well done!
VN
Van N. — Confirmis
Site Verification · Freelancer.com · Singapore
Freelancer review
📄 CRDB Bank PLC · Official Recommendation
★★★★★
"
Ms. Philipina Andrea Chezue demonstrated outstanding personal and professional attributes. She is highly hardworking, committed and dedicated. She is visionary, eager to learn, and ethical and well interactive among team members.
DS
Mr. Donath Shirima
Branch Manager · CRDB Bank PLC · Dar es Salaam
CRDB Bank recommendation
★★★★★
"
Philipina coordinated our entire trip — Zanzibar, Materuni Waterfalls, Chemka Hot Spring, and Arusha National Park — every single detail handled perfectly. She anticipated things we didn't even think to ask about. Our trip was seamless because of her.
MF
Maria Fountoulaki
Client — Safari & travel coordination · Greece
★★★★★
"
Philipina built our project Gantt chart and coordinated stakeholder tasks with a clarity I hadn't seen before. Her understanding of timelines and her communication style made a complex project feel simple.
DJ
Damian Job
Client — Project planning & coordination · USA
★★★★★
"
As Secretary General, I've worked with many assistants. Philipina stands out for her initiative, precision, and the way she represents both herself and her clients professionally at all times.
AC
Apostle Christopher Mwasota
Secretary General — Education for Disabled Tanzania
Philipina Chezue working remotely Philipina Chezue smiling at work
Philipina Andrea Chezue — Executive VA
Let's Work Together

Ready to get your
time back?

If you're spending your best hours on things that shouldn't need you — inbox, project tracking, supplier chasing, travel logistics — let's talk. I take on a small number of clients at a time so every founder I work with gets my full attention.

Available for new clients — 2026
✉️
philipinachezue@outlook.com
📱
+255 742 239 492
💼
linkedin.com/in/philipinaandreachezue
🌍
Dar es Salaam, Tanzania · Remote-first · All time zones
Send me an email → Connect on LinkedIn Read case studies ↗